California State University of San Bernardino Rotaract Club
2019-2020 Board
President
TBD! Intersted?
The president’s primary role is to ensure that the club’s professional and leadership development activities are successful and that its service projects benefit the community.
Responsibilities include:
-
Conducting effective club meetings with detailed agendas that allow enough time for reports from officers and committee members
-
Chairing meetings of the board of directors
-
Appointing all standing and special committees, with board approval, and serving as an ex officio member of all committees
-
Appointing committee chairs based on individuals’ experience, and seeking their opinions about committee members
-
Delegating responsibilities to help members develop their leadership skills for future club leadership roles
-
Encouraging club members to get involved in projects by building on their skills and interests
-
Ensuring that club activities and service projects are successfully promoted and executed
-
Monitoring membership to maintain an age and gender balance
-
Communicating and collaborating with the Rotarian adviser, Rotary club members, and district Rotaract officers. In university-based clubs, the president should also consult with the faculty adviser.
-
Updating club information and membership data every six months through Member Access
TBD! Intersted?
Vice President
The vice president’s primary role is to support the president. Some clubs may choose to have the incoming president serve as vice president. Responsibilities include:
-
Presiding over meetings in the president’s absence
-
Serving on the board of directors and as an ex officio member of all committees
-
Handling special assignments as directed by the president
-
Staying current on club goals and activities
-
Succeeding to the office of president in the event of a vacancy
TBD! Intersted?
Secretary
The secretary’s primary responsibility is to help the club function efficiently. The secretary should be well organized and have good communication skills.
Responsibilities include:
-
Maintaining all club records, including membership, committee appointments, attendance, dues payments, and important club documents such as the club’s certificate of organization, budgets, and reports
-
Notifying the sponsor Rotary club of club members who are turning 30, to help it identify potential Rotarians
-
Providing club and member information to the president for regular updates to RI
-
Taking minutes — a clear, concise written record of meeting discussion and actions — at all club meetings. Minutes should cover these points:
-
Date, time, and place
-
Presiding officer
-
Attendance
-
Approval and correction of last meeting’s minutes
-
Treasurer’s statement
-
Summary of reports from officers and committees
-
Summary of agenda (including old and new business) and actions taken
-
Announcements
-
Adjournment
-
TBD! Intersted?
Treasurer
The treasurer works with the secretary to maintain accurate financial records. The treasurer should be a responsible, detail-oriented person. Responsibilities include:
-
Chairing the finance committee
-
Collecting membership dues
-
Depositing dues and all proceeds from fundraising projects
-
Paying all club bills and reimbursements for club expenses
-
Preparing and administering the budget
-
Preparing a monthly report that accurately details – Money on hand at the beginning and end of the month – Income, with its source (such as membership dues or fundraising) clearly indicated – Payments, indicating for what and to whom
-
Ensuring that the club complies with all government financial reporting requirements.
-
The outgoing treasurer should give the end-of-year report to club members and the incoming treasurer. Treasurers’ reports become part of the club’s permanent record.
Volunteer Chair
TBD! Intersted?
Reviews suggestions from members for community service projects to ensure they address real needs and can be successfully carried out by the club
-
Develops plans for the club’s annual community service project
-
Leads, organizes, and implements the community service project
Fundraiser Chair
TBD! Intersted?
-
Responsible for coordinating fundraising events to raise money for CSUSB Rotaract Club's personal use and donations for a non-profit organization.
Publicity Chair
TBD! Intersted?
The voice of the club on campus
-
Tables and publicizes the club on campus at events throughout the entire school year
-
In charge of recruitment and member retention
-
helps develop flyers for events that the club hosts throughout the year
-
takes part in maintaining the clubs social media sites
​
Social Chair
TBD! Intersted?
Develops strategies for recruiting new members and keeping current members active
-
Publicizes the club’s activities to members and the general public
-
Plans activities for networking and socializing
Historian
TBD! Intersted?
-
Attend all/majority of club events to document with photos.
-
Work with publicity on the distribution of photos on social media.
-
May be asked to create video content for Youtube.
-
Manage club Website.
-
Creates "About Rotary" content for General Meetings.